The revenue-first automation partner for pipeline-focused companies.
The revenue-first automation partner for pipeline-focused companies.
Introducing SmartScaled
Appointments up. Admin down.
You don’t need more tools. You need a system that answers leads in minutes, books calls without chasing, and keeps the pipeline clean.
We design, build, and measure front-end systems for acquisition, booking, and conversion.
+20–40% booked calls
(typical after fixing follow-up)
Follow-ups:
5-touch sequence
No-show:
– 25-40% with reminders
Ops time saved:
8-12h/week
Introducing SmartScaled
Appointments up. Admin down.
You don’t need more tools. You need a system that answers leads in minutes, books calls without chasing, and keeps the pipeline clean.
We design, build, and measure front-end systems for acquisition, booking, and conversion.
+20–40% booked calls
(typical after fixing follow-up)
Follow-ups:
5-touch sequence
No-show:
– 25-40% with reminders
Ops time saved:
8-12h/week
Real results
We build outreach, CRM, and no-code systems that raise booked calls and cut no-shows.
Impact: Hot buyers go cold; competitors win the call.
Fix: Every new inquiry gets an instant message, link/invitation to book a call, and a friendly nudge if they don’t pick one within an hour.
“One dashboard. No chaos. This is how scaling should feel.”
Impact: Low close rate; team burnout.
Fix: Before showing the calendar, ask 4 quick questions (budget, location, timeframe, financing). If answers fit, show times. If not, offer a lighter next step.
“One dashboard. No chaos. This is how scaling should feel.”
Problem: Booked viewings don’t show.
Impact: Lost slots; lost trust with owners.
Fix: After booking, send directions, parking info, agent photo, and a same-day reminder with a one-tap confirm/reschedule.
“Half my onboarding automated in 2 weeks. Total game-changer.”
Problem: Proposals die in inboxes.
Impact: Slow sales; discounting.
Fix: 5-touch sequence: day 0 recap, day 2 video walkthrough, day 5 ROI note, day 9 objection check, day 14 last call with a lighter starting option.
Real results
We build outreach, CRM, and no-code systems that raise booked calls and cut no-shows.
Problem: New inquiries wait hours for a reply.
Impact: Hot buyers go cold; competitors win the call.
Fix: Every new inquiry gets an instant message, link/invitation to book a call, and a friendly nudge if they don’t pick one within an hour.
Impact: Hot buyers go cold; competitors win the call.
Fix: Every new inquiry gets an instant message, link/invitation to book a call, and a friendly nudge if they don’t pick one within an hour.
Problem: New inquiries wait hours for a reply.
Impact: Hot buyers go cold; competitors win the call.
Fix: Every new inquiry gets an instant message, link/invitation to book a call, and a friendly nudge if they don’t pick one within an hour.
Impact: Low close rate; team burnout.
Fix: Before showing the calendar, ask 4 quick questions (budget, location, timeframe, financing). If answers fit, show times. If not, offer a lighter next step.
Problem: New inquiries wait hours for a reply.
Impact: Hot buyers go cold; competitors win the call.
Fix: Every new inquiry gets an instant message, link/invitation to book a call, and a friendly nudge if they don’t pick one within an hour.
Problem: Booked viewings don’t show.
Impact: Lost slots; lost trust with owners.
Fix: After booking, send directions, parking info, agent photo, and a same-day reminder with a one-tap confirm/reschedule.
Problem: New inquiries wait hours for a reply.
Impact: Hot buyers go cold; competitors win the call.
Fix: Every new inquiry gets an instant message, link/invitation to book a call, and a friendly nudge if they don’t pick one within an hour.
Problem: Proposals die in inboxes.
Impact: Slow sales; discounting.
Fix: 5-touch sequence: day 0 recap, day 2 video walkthrough, day 5 ROI note, day 9 objection check, day 14 last call with a lighter starting option.
About us
Small team. Sharp outcomes.
I’m Verena, a systems consultant.
I build clean, revenue-first systems that raise booked calls and cut no-shows. I’ve spent 5 years fixing messy processes in the real world.
Now I build digital systems that do the same: capture leads fast, route them right, and follow up without human drag.
Instead of just selling AI tools, I help companies think through problems systematically.
About us
Small team. Sharp outcomes.
I’m Verena, a systems consultant.
I build clean, revenue-first systems that raise booked calls and cut no-shows. I’ve spent 5 years fixing messy processes in the real world.
Now I build digital systems that do the same: capture leads fast, route them right, and follow up without human drag.
Instead of just selling AI tools, I help companies think through problems systematically.
Our services
What we specialize in.
Lead Generation
AI Cold Email Systems
Application Systems
Content Systems
Project Management
AI Automated Fulfillment
AI Onboarding Systems
PM Sysmtems
Hiring Systems
Intake Systems
AI Scoring Systems
Trail Systems
Sales Administration
Customized CRMs
AI Asset Generator
AI Nurture Systems
Our services
What we specialize in.
Lead Generation
AI Cold Email Systems
Application Systems
Content Systems
Project Management
AI Automated Fulfillment
AI Onboarding Systems
PM Sysmtems
Hiring Systems
Intake Systems
AI Scoring Systems
Trail Systems
Sales Administration
Customized CRMs
AI Asset Generator
AI Nurture Systems
Client reviews
Some words from happy clients.
"Verena & the SmartScaled team know their stuff. Their AI systems are incredible."
“One dashboard. No chaos. This is how scaling should feel.”
“One dashboard. No chaos. This is how scaling should feel.”